This is a great way to view the history of trading between you and your supplier. It shows your credit limit with them, the balance owed as well as the total amount you have paid and the expenditure for the year.
A summary of dealings you have had with the supplier appear in a list. Each line in the list represents a transaction such as an invoice or payment.
To view the activity >Suppliers > double-click the required record > Activity.
Find out more about how to enter information in:
| Details | Defaults | Credit Control | Purchases | Orders | Graphs | Activity | Bank | Communications | Memo |
To filter the transactions which appear, from the Show drop-down list, choose the criteria you require. If you choose Custom Range, a further window appears where you can define a transaction number range, date range and transaction type. The selections you make here are shown in the boxes alongside the Show drop-down list.
In the bottom right corner of the window, you can click the Show Details / Hide Details button. Show Details opens a window breaking down any selected transaction into its component parts. For example, a purchase payment is broken down into the invoices it paid off, where as a purchase invoice lists any payments allocated against it. Hide Details closes the window showing the detailed breakdown.
The following information appears in the Activity:
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A/C |
This shows the supplier account reference. |
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Name |
This shows the name of the supplier. |
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Credit Limit |
This shows the credit limit entered in the Credit Control tab. |
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Balance |
The current balance of the supplier account. |
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Amount Paid |
Total payments made to the supplier. |
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Turnover YTD |
The year to date turnover value for this supplier. This value is net of VAT. The YTD figure is taken from the Purchases tab and clears when you run the year end routine. The value can be manually amended in the Purchases tab. |
No |
The number of the transaction. |
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Type |
The following transaction types may appear: |
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Date |
The date of the transaction. |
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Ref |
The transaction reference. |
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Details |
Any details entered for the transaction. |
|
Amount |
The value of the transaction. |
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O/S |
The amount of the transaction that is still outstanding. |
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Debit |
If the transaction represents a debit, it is shown here. |
|
Credit |
If the transaction represents a credit, it is shown here. |
At the foot of the window aged balances appear, broken down into boxes according to the ageing method chosen in Settings > Supplier Defaults > Ageing.
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